Payroll Supervisor
Airswift
Manchester, England, United Kingdom
About Us Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally. We are a people business we transform lives through the world of work. We care about wellbeing, community engagement and our planet we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people. We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors. Role Description The day to day running of the teams international & UK payroll ensuring the procedures are correctly followed and that payments are accurately processed. To ensure all relevant data is entered so that the clients/contractors are correctly invoiced/paid. Principle Accountabilities: Supervise direct reports during day-to-day tasks. Provide Support in escalated situations (1st point). Coach, motivate, and develop the team. Create and maintain a payroll book for each of your team members including all current payroll processes for each client in the region. Provide training for any existing and new team members along with the Lead Supervisor and Assistant Manager. Implement quality control checks before and after payroll processing. Assist the Payroll Managers by leading and supervising the day-to-day running of the payroll department. Conduct weekly meetings with the Billing Supervisors. Conduct weekly one to one s and biannual Performance Development Reviews. Payroll Processes Management Final check of all Tick lists being used/maintained correctly for each payroll across the team. Maintain/implement relevant payroll Reports, remittances & invoices, and file systematically. Submit relevant payroll information to the Payroll Managers by the relevant deadlines. Resolve any payroll queries via telephone, email or letter in a timely manner (1st point of call for internal). Ensure validations are performed of all new starters, bank details and leavers. Close Session/Periods. Run Net Pay Reports Assisted by senior team. Ensure that the payroll team keep abreast of legislative change and that all changes are actioned and documented assisted by the senior team. Monitor and ensure payroll procedures are captured by team and kept up to date. Report any absences to payroll senior team. Report any issues to Payroll senior team. Resolve any issues with incoming timesheets & expense claims ensuring they are correctly completed in a timely manner. Adhere to relevant quality control checks within your team before and after payroll processing. Be familiar with and be able to cover all payrolls in any eventuality. Maintain High standard of Customer Service internal and external. Submit relevant payroll information to Payment Co-ordinator / Treasury. Reduce credit notes and errors within the team training support etc. Assist the billing team with the resolution of any client invoice queries. Assist the Credit Controller and Billing teams where necessary in gathering vital billing information. Skills, Knowledge, and Experience: Experience working in a finance/payroll/ sales/purchase ledger/credit control environment essential. Ability to maintain, implement, and improve several administration systems to a high standard. Follow strict financial control guidelines. Excellent attention to detail. Good experience with Microsoft Excel and the rest of MS Office. Strong administration and organisational skills. Effective Communication Skills written and verbal. Results orientated personality. Demonstrates desire and ability to solve complex problems and resolve errors. Ability to work under pressure and adhere to strict deadlines. Strong customer service skills. Willingness to learn about international payrolls. Outgoing personality and keen to work in a fast-moving environment. Proactive and hands on approach. Analytical mindset. Flexible with working hours to meet the payroll deadlines. Be able to work as part of a team or using your own initiative. What we can offer you! Attractive monthly base salary + competitive commission/performance bonus. Genuine career progression opportunities, either locally or globally! World-class training programmes and development opportunities Virtual Onboarding Events exclusively for new hires. Team-driven environment, supportive culture with a focus on work-life balance. Career breaks available after one year. Mental Health First Aiders to signpost you to support when you need it. Real-time recognition through our employee reward platform where you can earn points to spend on what you like Yearly destination trips as part of our Highflyers program (Dubai, Buenos Aires, etc ) Charity days for various important causes such as Relay for Life and Earth Day. Our Core Values Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth. Life Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do. Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason. Visit our website and social medias to find out more! - www.airswift.com Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Diversity & Inclusion At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.