Assistant HR Advisor / Senior HR Administrator
Hays Specialist Recruitment Limited
Southampton, GB
We are seeking an Assistant HR Advisor / experienced HR Administrator/ Aspiring HR Advisor to join a friendly and busy operational HR department for a not-for-profit organisation in central Southampton on a 6-month fixed-term contract basis to start asap. This is a part-time role between 18.5 -22.5 hours per week, Monday - Friday (hybrid).Working with the Head of HR and HR Advisor, you will be providing a comprehensive HR service to managers and employees who are working in sensitive and complex areas. A key task for this role will be to act as a first point of contact for HR queries, first line ER case - absence/sickness and prepare HR data reporting via pivot tables and excel. Manage the HR Inbox and respond to complex queries. Provide advice and support to managers on HR policies and procedures. Work alongside the HR Administrator with the recruitment process, in particular editing and posting adverts. Post adverts via indeed and other advertising platforms. Set up users on the HRIS (iTrent and MLC). Making changes on iTrent, rectifying system errors. Produce HR trend report data as requested by the Head of HR - e.g. turnover, absence, sickness, recruitment, probation Manage the contract changes for staff and liaise with payroll to ensure they are kept up to date of all changes in time for payroll. Run fixed-term contract reports monthly and liaise with line managers about what action needs to be taken. Arranging and conducting exit interviews, reviewing the feedback to identify treads and areas for concern. Run work permit reports regularly and process the home office and online right to work checks as necessary to ensure compliance. Arrange and conduct 1st Stage Sickness Review Meetings, including the writing of the outcome letters. Advise managers accordingly. Create monthly Pivot tables to monitor sickness data and send these to the senior management team for review. Arrange and carry out Probation meetings, including dismissals and extension. Ensure maternity forms are received, and risk assessments are completed by line managers. Complete ad-hoc tasks as requested by the Head of HR. Cover HR Administrator duties, when necessary. CandidatesWe are ideally seeking an HR professional at an HR Assistant / Assistant HR Advisor / Senior HR Administrator level with experience in an HR department of a busy organisation and knowledge of the HRIS iTrent. CIPD Level 3 or 5 / working towards / or relevant amount of experience in HR Team Excellent Communication Skills, Great attention to detail, Good level of IT literacy in MS Office suite - in particular, ability to use Excel - Pivot tables / prepare reports / HR data Willingness to work flexibly in order to meet the needs of the service, Good understanding of confidentiality and GDPR, Be able to organise, plan & prioritise workloads, ensuring tasks are completed in a timely manner with minimum supervision. Staff BenefitsWe value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping people at risk: A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays Flexible working options - 37 hours but open to discussing flexible elements - 3 days per week on site / 2 home Buying additional annual leave Comprehensive induction and training Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme Company cycle to work scheme What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk