Extraction Cleaning and Maintenance Administor
Assured Cleaning Services Ltd
Preston, England, United Kingdom
Job Title: Kitchen Extraction & Industrial Administrator Location: Head Office, Preston Reports to: Industrial Manager Employment Type: Full-time About the Role Assured Cleaning Services are looking for a new Kitchen Ducting & Extraction Administrator to join our ever expanding team. The Administrator plays a key role within our Industrial Team, working alongside the Industrial Manager to ensure smooth day-to-day operations. This role is crucial in planning team schedules, coordinating with clients, managing Health & Safety documentation, and overseeing the administrative backbone of industrial projects. You ll be the go-to person for ensuring that all work is well-organised, compliant, and delivered to the highest standards while also maintaining strong client relationships and keeping everything on schedule. Days of work are Monday to Friday, 8:30am to 5pm Key Responsibilities Plan and maintain the Industrial Team s schedule, booking jobs based on planned maintenance and geographic efficiency. Liaise with clients such as McDonald s and Costco to book jobs and maintain excellent working relationships. Prepare job sheets and Health & Safety documentation, ensuring RAMS, permits, and job sheets are ready prior to site arrival. Finalise and check job completion paperwork, ensuring all necessary signatures and approvals are in place. Compile and distribute post-clean reports and certificates as required. Invoice completed works weekly using Sage, and monitor payments to ensure timely release of certificates. Manage company vehicle maintenance, inspections, and repairs to ensure fleet safety and compliance. Support training initiatives, including inductions and refreshers, and maintain up-to-date records in collaboration with the Industrial Manager. Assist with recruitment of industrial operatives following agreed processes. Perform various admin duties including payroll submission, hotel bookings, photograph archiving, tracker updates, and logging Non Conformances Escalate operational issues to senior management promptly. Perform other ad hoc duties as required. Attributes & Skills Highly organised with strong attention to detail Calm and composed under pressure Confident decision-maker focused on outcomes and customer satisfaction Excellent communication skills both written and verbal Proficient with administrative software (e.g., Microsoft Office, Sage) Knowledge of Health & Safety compliance (RAMS, permits, vehicle checks) is a plus What We Offer A supportive and collaborative work environment Opportunities for growth and professional development 30 Day s holiday per annum Free onsite parking The chance to work with leading clients and contribute to a high-performing team How to Apply Please send your CV and a brief cover letter to natashapickthall@assuredcleaning.co.uk or call Natasha or Tom on 01772 728244 Job Types: Full-time, Permanent Pay: £27,500.00 per year Schedule: Monday to Friday