Executive Assistant/ Office Manager
Fiona Leahy
slough, south east england
About the Brand We are a new tabletop focused homewares brand founded by Fiona Leahy, known globally for her work as a creative director in luxury event design, particularly in the art of tablescaping. Drawing on the studio's two decades of experience in event design, we are currently developing our debut collection ahead of an AW25 launch. The collection will bring our creative vision into the world of homeware, with a focus on the rituals of dining and entertaining. We have recently moved into a new studio in West London, and are building a small, focused team to help shape this exciting next chapter. Executive Assistant / Office Manager Location: West London (On-site) Type: Full-time Salary: £40k About the Role We re looking for an experienced and highly organised Executive Assistant & Office Manager to support the founder and play a key role in building the operational backbone of the business. This is a logistics and administrative focused position and would suit someone who is commercially minded, proactive, and passionate about clarity and systems. You will work closely with the founder across scheduling, supplier coordination, financial reporting, stock admin and logistics. This is a hands-on, strategic role within a growing business ideal for someone excited to help shape and scale a new brand from the ground up. Please note, This is not a creative Role. While you ll be working in a creative studio setting, the focus will be on administration, organisation, and operations. Main Responsibilities Be the first point of contact for the business, effectively managing and prioritising enquiries from press, suppliers, collaborators, and new business Implement processes and systems to support smooth operations using workflow and project management platforms The Scheduling and coordination of full-time, freelance, and contract staff Manage the shipping and warehousing of merchandise and e-commerce inventory Oversee the founder s calendar, travel planning, meeting prep, presentations, and expense reporting Draft, issue, and file contracts, from NDAs to proposals and commercial agreements Process and manage all invoices, including issuing purchase orders and making payments Maintain a well organised digital database of documents, imagery, and assets Collaborate with the buyer to support admin across stock orders, timelines, deliveries, and spreadsheet updates Manage global shipments from suppliers and workshops, including customs and shipping documentation About You A minimum of 3 years experience in an executive assistant, operations, or office management role, ideally within a financial, professional services background Strong business sense with an entrepreneurial mindset, attention to detail, and confidence in negotiation Excellent organisational, verbal, and written communication skills Proactive, solutions-oriented, and able to anticipate needs and take initiative independently Highly capable with strategic and financial analysis advanced Excel, PowerPoint, and Google Sheets/Slides Comfortable managing invoicing, budgeting, and payments using Xero, Hubdoc, and other financial tools Tech-savvy and confident navigating workflow tools, digital archiving, and systems for cataloguing imagery Proficient in Microsoft Office, Google Workspace, and Canva Calm under pressure, great at prioritising, and comfortable in a dynamic start-up environment Why Join Us? Help shape the operations of a design led business with global creative roots Join a small, collaborative team at an exciting moment of growth Work from a beautiful new studio in West London To Apply Please send your CV and a short note outlining your experience and interest in the role to: Jason@fionaleahy.com