Executive Assistant – Pensions
Prescot, Knowsley
Executive Assistant – Pensions
ROLE PURPOSE
To provide a wide range of administrative support to
• the Board of Trustees of the Pension Fund
• Pension Director
• Trustee Pensions Manager
• Corporate Pension Manager
• Other Pensions Centre team members as required.
ROLE DETAIL
• Arrange an annual programme of Trustee Board meetings, sub-committee meetings and adviser meetings in accordance with Trustee’s Annual Plan
• Assist the Trustee Pensions Manager in the production of agendas, minutes, on-line board meeting packs using Diligent Boards, other meeting papers as required
• Organise and produce other (confidential) papers and reports
• Arrange for legal documents to be signed
• Maintain accurate and secure paper based/electronic filing systems, including archiving
• Maintain full confidentiality of sensitive and confidential business issues
• Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the team, as required
• Book travel and accommodation using corporate suppliers, adhering to company travel and
expenses policy
• Prepare and track personal expenses and other ancillary expenditure
• Work with Facilities Management to ensure office is safe, well organised and tidy and any FM/HSES issues are followed up with relevant internal/external suppliers
SKILLS & EXPERIENCE
• Skilled user of Microsoft Outlook, Teams, PowerPoint, Word and intermediate user of Excel
• Has previous experience of working for senior executives
• Highly organised and able to work on own initiative with limited supervision
• Discreet and confidential and able to handle issues with great sensitivity
• Ability to engage and build effective relationships
• Strong communication and influencing skills
• Demonstrable ability to prioritise and manage conflicting priorities during busy periods
• Able to demonstrate a logical, proactive approach
• Possesses a high degree of attention to detail
• Proven ability to work well under pressure and to tight timescales
• Knowledge of pensions terminology desirable but not essential