Document Controller
Venesky Brown
Edinburgh, Scotland, United Kingdom
Venesky-Brown s client, a public sector organisation in Edinburgh, is currently looking to recruit a Document Controller for a 23 month contract on a rate of £145.20/day (Outside IR35). This role will be office based with up to two days per week working from home. Responsibilities: - Develop extensive knowledge of evidence database and its contents and will assist in providing support to the team and to core participant s legal representatives so that they can use the database to its full potential. - Review and, where applicable, create and implement standard operating procedures (SOPs) to ensure defined measures of control in line with ongoing business needs - Process, through scanning and other recognised methods, incoming correspondence and evidence received to meet deadlines for legal analysis to be conducted - Catalogue and digitise evidence received - Liaise with stakeholders to ensure the safe return of hard copy records received - Maintain an accurate record of information received by using the electronic Record and Document Management system - Analyse documentary evidence gathered, which will include the handling and management of sensitive and confidential information - Import unprocessed source data into the evidence database following very detailed process workflows - ensuring accuracy at all times and adhering to internal guidelines to mitigate risk - Take part in the analysis and coding of documents added to the evidence database - Complete and support the maintenance of Asset Register - Support the processing of Confidentiality Undertakings - Work with colleagues to ensure that the core bundle of evidence is ready and shared with core participants in time for oral hearings - Ensure the Restriction Orders and policies are followed, particularly the General Restriction Order (GRO) - Ensure compliance with relevant legislation, such as Data Protection (DP) and the UK General Data Protection Regulation (UKGDPR) - Ensure day-to-day delivery and completion of business processes and timelines - Work as part of a multi-disciplinary team, establishing effective working relationships with colleagues - Work to ensure the integrity of the organisation, safeguarding organisational, personal and reputational risk - Where required, work across other functions in the REM team, to ensure the efficient and effective delivery of the business - Be able to work at a trauma skilled level, demonstrating an understanding of the complex factors involved with the impact of trauma. Essential Skills: - High levels of interpersonal skills, including negotiation and influencing. - Experience of working in small and medium sized teams. - High degrees of resilience and dealing with distressing subject matter. - Proven experience of working under pressure and to tight timelines. - Proven experience of handling sensitive information. - Proven experience in working autonomously and assuming responsibility for document quality standards. - Well-developed oral and written communication skills. - Excellent skills in attention to detail. - Ability to organise and collate robust information received from a variety of sources in decision making. - Flexibility to work across the various functions in the wider REM Team. If you would like to hear more about this opportunity please get in touch.